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Optimized Storage in macOS Sierra and later* can save space by storing your content in iCloud and making it available on demand. When storage space is needed, files, photos, movies, email attachments, and other files that you seldom use are stored in iCloud automatically. Each file stays right where you last saved it, and downloads when you open it. Files that you’ve used recently remain on your Mac, along with optimized versions of your photos.
* If you haven't yet upgraded to macOS Sierra or later, learn about other ways to free up storage space.
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Find out how much storage is available on your Mac
Choose Apple menu > About This Mac, then click Storage. Each segment of the bar is an estimate of the storage space used by a category of files. Move your pointer over each segment for more detail.
Click the Manage button to open the Storage Management window, pictured below. This button is available only in macOS Sierra or later.
Manage storage on your Mac
The Storage Management window offers recommendations for optimizing your storage. If some recommendations are already turned on, you will see fewer recommendations.
Store in iCloud
Click the Store in iCloud button, then choose from these options:
- Desktop and Documents. Store all files from these two locations in iCloud Drive. When storage space is needed, only the files you recently opened are kept on your Mac, so that you can easily work offline. Files stored only in iCloud show a download icon , which you can double-click to download the original file. Learn more about this feature.
- Photos. Store all original, full-resolution photos and videos in iCloud Photos. When storage space is needed, only space-saving (optimized) versions of photos are kept on your Mac. To download the original photo or video, just open it.
- Messages. Store all messages and attachments in iCloud. When storage space is needed, only the messages and attachments you recently opened are kept on your Mac. Learn more about Messages in iCloud.
Storing files in iCloud uses the storage space in your iCloud storage plan. If you reach or exceed your iCloud storage limit, you can either buy more iCloud storage or make more iCloud storage available. iCloud storage starts at 50GB for $0.99 (USD) a month, and you can purchase additional storage directly from your Apple device. Learn more about prices in your region.
Optimize Storage
Click the Optimize button, then choose from these options.
- Automatically remove watched movies and TV shows. When storage space is needed, movies or TV shows that you purchased from the iTunes Store and already watched are removed from your Mac. Click the download icon next to a movie or TV show to download it again.
- Download only recent attachments. Mail automatically downloads only the attachments that you recently received. You can manually download any attachments at any time by opening the email or attachment, or saving the attachment to your Mac.
- Don't automatically download attachments. Mail downloads an attachment only when you open the email or attachment, or save the attachment to your Mac.
Optimizing storage for movies, TV shows, and email attachments doesn't require iCloud storage space.
Empty Trash Automatically
Empty Trash Automatically permanently deletes files that have been in the Trash for more than 30 days.
Reduce Clutter
Reduce Clutter helps you to identify large files and files you might no longer need. Click the Review Files button, then choose any of the file categories in the sidebar, such as Applications, Documents, Music Creation, or Trash.
You can delete the files in some categories directly from this window. Other categories show the total storage space used by the files in each app. You can then open the app and decide whether to delete files from within it.
Learn how to redownload apps, music, movies, TV shows, and books.
Where to find the settings for each feature
The button for each recommendation in the Storage Management window affects one or more settings in other apps. You can also control those settings directly within each app.
- If you're using macOS Catalina, choose Apple menu > System Preferences, click Apple ID, then select iCloud in the sidebar: Store in iCloud turns on the Optimize Mac Storage setting on the right. Then click Options next to iCloud Drive: Store in iCloud turns on the Desktop & Documents Folders setting. To turn off iCloud Drive entirely, deselect iCloud Drive.
In macOS Mojave or earlier, choose Apple menu > System Preferences, click iCloud, then click Options next to iCloud Drive. Store in iCloud turns on the Desktop & Documents Folders and Optimize Mac Storage settings. - In Photos, choose Photos > Preferences, then click iCloud. Store in iCloud selects iCloud Photos and Optimize Mac Storage.
- In Messages, choose Messages > Preferences, then click iMessage. Store in iCloud selects Enable Messages in iCloud.
- If you're using macOS Catalina, open the Apple TV app, choose TV > Preferences from the menu bar, then click Files. Optimize Storage selects “Automatically delete watched movies and TV shows.”
In macOS Mojave or earlier, open iTunes, choose iTunes > Preferences from the menu bar, then click Advanced. Optimize Storage selects “Automatically delete watched movies and TV shows.” - In Mail, choose Mail > Preferences from the menu bar, then click Accounts. In the Account Information section on the right, Optimize Storage sets the Download Attachments menu to either Recent or None.
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Empty Trash Automatically: From the Finder, choose Finder > Preferences, then click Advanced. Empty Trash Automatically selects “Remove items from the Trash after 30 days.”
Other ways that macOS helps automatically save space
With macOS Sierra or later, your Mac automatically takes these additional steps to save storage space:
- Detects duplicate downloads in Safari, keeping only the most recent version of the download
- Reminds you to delete used app installers
- Removes old fonts, languages, and dictionaries that aren't being used
- Clears caches, logs, and other unnecessary data when storage space is needed
How to free up storage space manually
Even without using the Optimized Storage features of Sierra or later, you can take other steps to make more storage space available:
- Music, movies, and other media can use a lot of storage space. Learn how to delete music, movies, and TV shows from your device.
- Delete other files that you no longer need by moving them to the Trash, then emptying the Trash. The Downloads folder is good place to look for files that you might no longer need.
- Move files to an external storage device.
- Compress files.
- Delete unneeded email: In the Mail app, choose Mailbox > Erase Junk Mail. If you no longer need the email in your Trash mailbox, choose Mailbox > Erase Deleted Items.
Learn more
- The Storage pane of About This Mac is the best way to determine the amount of storage space available on your Mac. Disk Utility and other apps might show storage categories such as Not Mounted, VM, Recovery, Other Volumes, Free, or Purgeable. Don't rely on these categories to understand how to free up storage space or how much storage space is available for your data.
- When you duplicate a file on an APFS-formatted volume, that file doesn't use additional storage space on the volume. Deleting a duplicate file frees up only the space required by any data you might have added to the duplicate. If you no longer need any copies of the file, you can recover all of the storage space by deleting both the duplicate and the original file.
- If you're using a pro app and Optimize Mac Storage, learn how to make sure that your projects are always on your Mac and able to access their files.
You won’t regret cleaning pools of junk files from OS X El Capitan since cleaning Mac hard drive is a prolific activity and basic start of Mac optimization. However, if you look deeper into OS X El Capitan disk you will actually find difficult to identify between useful and junk files. Since looking and identifying junk files is confusing you might end up removing important files. This would be a sure short disaster, which is why you should be ensuring a complete updated backup of the Mac hard drive running OS X El Capitan. 10.11 or to reclaim Mac hard drive spaces, remove junk files, etc. try Mac cleaner software which is available free.
Before you launch cleaning operation on Mac OS X El Capitan, right-click on the Time Machine icon from top – left of the menu bar and select BACK UP NOW. Wait for some-time so that Time Machine application performs full backup of your OS X El Capitan hard drive.
Now gather your strength and start Mac cleaning with.
Emptying Trash on OS X El Capitan
You know by pressing “Command + Shift + Option + Delete” keys, you can clean out all the files from the Trash without the use of mouse and its right click. This is helpful when you are sure that no important files exist to be resorted back from the trash. Otherwise manually take a tour of your trash folder so that you can restore important files back to their location and proceed with permanent deletion of files from the trash.
Which of the above trash looks cleaner and better on El Capitan? You decide.
Clean all unwanted files from Download folder
You might be busy in downloading the best Mac apps or videos for OS X El Capitan but did you remember to move all the used DMG and zip archive files to trash? Go to the Download folder and press-hold “Command + I” to get info of Download folder. No surprises, if you are surprised to check out the Size of the folder due to presence of unwanted files. Don’t spare a minute to send all of them to Trash and do empty it for free space collection.
Cleaning iTunes duplicate files
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Music files can easily get duplicated in iTunes but don’t worry because iTunes can help you find them for removal. It’s very simple, see how: Launch iTunes << Click View << Click ShowDuplicateItems. The iTunes application will list up all the duplicate music files by name, artists or group items. To remove the duplicate files from the hard drive you first need to uncheck the original files and keep checked all the duplicate items. Now click on Edit from iTunes menu bar and click Delete. This is how to you says GOODBYE to duplicate files on iTunes using OS X El Capitan or below versions.
Let me share with you that there is an otherwise better solution to remove iTunes, iPhoto, iMovies, iWork and Aperture duplicate files by using Smart Finder application. Though small, it’s a helpful application that eliminates all kinds of duplicate files from OS X.
Cleans caches safely from El Capitan
There are pros and cons of removing old & news caches from Mac hard drive. The plus part is that your Mac OS X gets good amount of hard drive spaces by removal of large stockpile of caches. If your Mac hard drive is dying on free spaces, giving you hiccups or freezing at the best part of your OS X computing then you shall always go ahead to clean this culprit knows by the name – CACHES. Additionally, when your Mac hard drive have good amount of free spaces it will never ever disappoint you with the error message “Your startup disk is almost full” You need to make more space available on your startup disk by deleting files.
My recommendation is to register Stellar Speedup Mac utility for cleaning out caches from the OS X El Capitan home folder. This tool reaches to the deeper location of the hard drive where mouse cursor may not reach. Run this tool now and you will clean all the junks (including logs, unwanted language files, binaries, extensions and system junks) from the hard drive. After the use of Stellar Speedup Mac software all you will be left with a better and faster OS X El Capitan.
Coming back to the minus part of deleting the caches is some of the OS X apps, mostly browsers may behave slower than before. But don’t worry since creation of new and fresh caches will soon fill up the void.
Uninstalling useless application
Mac hard drive cleaning is incomplete without uninstallation of unwanted freeware, shareware, widgets and plugins. Show your Mac OS X that you care for its cleanliness and remove all sorts of useless and unused software to a location they deserve the most i.e. TRASH. Let me also remind you again to empty the trash.
Backup Mac OS X and fresh install OS X
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Some misery of slowness never ends which is why you should go for fresh installation of the OS X El Capitan. Though technical, but simple procedure of cleaning an old copy of sluggish and freezing Mac and replacing it with new one. This post best describes the clean installation of OS X El Capitan. Be prepared for an OS X performance evolution and leave me your thoughts.